Intra-Community Trade Declaration System / Help with online declaration

1.5 First steps after logging

Since it is possible user IDs and Company registrations can be divided to create the Select form after logging into different steps.

Select "user ID"

This selection box will only be available if user IDs were merged by the declarant for more information to the Consolidations please see Chapter 7.3 of the general help pages.

Select "respondent"

This selection box will only be available if further businesses were previously registered as respondents (businesses responsible for providing information) by the declarant. Under the relevant VAT numbers, the form provided for a Form declaration for intra-Community trade statistics and the Correction form for intra-Community trade statistics can be accessed for these businesses. Usually, the respondent selection box is only shown to declaring third parties (forwarding agencies or tax consultancy businesses).

Respondents (businesses responsible for providing information) are registered and administered in the Respondents sub-menu to be accessed via the Administer user data menu.

During the registration of a business, please enter the VAT number indicated in the advance turnover tax return of this business responsible for providing information. The VAT number to be entered here does not correspond to the VAT identification number (ID number) that is allocated to businesses by the Bundeszentralamt für Steuern (Federal Central Tax Office), and which is used on invoices for intra-Community deliveries of goods. Indicate in the Additional number box the three-digit number used to distinguish between individual businesses submitting separate statistical declarations within a group integrated for VAT purposes or between individual units reporting separately for statistical purposes within a business. If a distinguishing number has not been allocated to the business by the Federal Statistical Office, this box should be left empty. Some minutes after successful registration, the businesses registered will be shown as parties responsible for providing information for which data can then be declared.

Please see Chapter 7.4 of the IDEV general help pages for more information about the registration of businesses responsible for providing information.

Select "statistics"

Select here the statistics (type of declaration) for which the previously specified party responsible for providing information is registered. Provided the declarant and the party responsible for providing information coincide, the following types of declaration will be available for intra-Community trade statistics: Form declaration for intra-Community trade statistics, Form declaration by third parties for intra-Community trade statistics, Correction form for intra-Community trade statistics, and File declaration for intra-Community trade statistics.

If a business responsible for providing information was registered by a declarant (declaring third party), the types of declaration which will be available for the purpose of compiling intra-Community trade statistics are restricted to the following:

Form declaration for intra-Community trade statistics and Correction form for intra-Community trade statistics.

All above types of declaration will be outlined in Chapters 3 to 6.

See also "Information to Register another company" under Chapter 7.4 of the general help pages.

Select "reference period"

Please select the reference year for which you intend to declare the intra-Community trade data. As a rule, the reference year is the calendar year in which the intra-Community trade operations took place.

The reference year cannot be changed in the declaration form; changes have always to be made via the Leave form button Leave form - navigate back to "Select statistics". Data referring to different reference years hence must be declared separately.

Show selected declaration form

The selected declaration form is displayed on the screen.