Intra-Community Trade Declaration System / Help with online declaration

  1. 1 IDEV intra-Community trade declaration system
    1. 1.1 IDEV system requirements
    2. 1.2 IDEV Login
    3. 1.3 Registering for the IDEV online declaration of intra-Community trade data
    4. 1.4 IDEV main menu options (User Interface)
    5. 1.5 First steps after logging
    6. 1.6 Protection of data
  3. 2 General information about intra-Community trade
    1. 2.1 Current news
    2. 2.2 Aids and useful documents
    3. 2.3 Changes to foreign trade statistics from 2022
  5. 3 Form declaration for intra-Community trade statistics
    1. 3.1 CSV imports
  7. 4 Form declaration by third parties for intra-Community trade statistics
  8. 5 Correction of intra-Community trade statistics
    1. 5.1 Correction form
    2. 5.2 Replace or cancel of a File declaration via the Report history
    3. 5.3 Correcting of a Form declaration via the Report history
  10. 6 File declaration for intra-Community trade statistics
    1. 6.1 File declarations in INSTAT/XML format
    2. 6.2 eSTATISTIK.core file declaration
    3. 6.3 Deadlines
  12. 7 The IDES Intra-Community Trade Data Capture Software
  13. 8 Index (IDEV intra-Community trade declaration system)
    1. A
    2. B-C
    3. D
    4. E
    5. F-G
    6. H-J
    7. K-L
    8. M
    9. N-O
    10. P-Q
    11. R
    12. S
    13. T
    14. U-V
    15. W-X
  15. 9 Application for simplified reporting
  16. 10 Frequently Asked Questions and answers regarding the collection of intra-Community trade data
    1. 10.1 Principles of the obligation to provide information
    2. 10.2 Questions regarding the obligation to provide information about intra-Community trade
    3. 10.3 Questions about the transmission of intra-Community trade data
    4. 10.4 Questions about replacement of file declaration in ASCII format
  18. 11 Contacts for information on foreign trade

5.2 Replace or cancel of a File declaration via the Report history

Declarants can use their relevant accounts to replace or to cancel declaration files transmitted online. In cases where data were transmitted in one declaration file for several reference months, only one month is shown as the month of declaration. As regards corrections, only the reference year is shown.

 

The Report history (File declaration for intra-Community trade statistics) encompasses the following information:

Date of report

Time of sending the declaration

Original file

Name of the declaration file

Company

Name of the declarant

Period

Year and month of the reference period selected for the declaration

Number of records (Arrival)

Number of records (arrival)

Statistical value (Arrival)

Statistical value (arrival)

Invoiced amount (Arrival)

Invoiced amount (arrival)

Number of records (Dispatch)

Number of records (dispatch)

Statistical value (Dispatch)

Statistical value (dispatch)

Invoiced amount (Dispatch)

Invoiced amount (dispatch)

Status

State of file processing

Comments

Date and time upon replacement or cancellation

 

State of processing the declaration as indicated in the Status box:

Processed

Declaration file was processed*

Not processed

Declaration file was not processed

Check

Declaration file is being checked; not yet processed

Replaced

Declaration file was replaced by a new file

Cancelled

Declaration file was deleted

*The data were received and entered for further processing

 

NOTE

A zipped replacement file must not include more than one file. Unfortunately, one replacement file cannot be used for several file declarations sent if the declaration years differ. For a replacement, all records of the original shipment by the new supply to be replaced. The replacement must therefore be included again all non-modified phrases.

If for an already cancelled file, status "Cancelled", or for a file that was not processed, status "Not processed, also choose the option "File declarations for intra-Community trade statistics" to send a new file. This also applies to files requested by the Federal Statistical Office!

For test files, the "replace function" in the Report history is not to be used. Test files should only be sent via " File declarations for intra-Community trade statistics " in IDEV.

With the button "Replace" one or more previously selected reports can be replaced by a new report. By selecting the Replace option, an upload form for File declarations for intra-Community trade statistics will open.

Here, you can specify the replacement file and enter the reference month. The replacement file is transferred over the button "Send". After transmission, you will receive a transmission report. While the replacement file is being

processed, a "Being replaced" notice is shown for the original file in the right table column. After the end of processing

the replacement file, the date and time of replacement will be indicated in the Comments box of the file replaced. Another

selection via the report history will not be possible. The replacement file will be shown as a declaration file in a new line

of the account. The date and time indicated for this file under Date of report coincide with the date and time shown in the

Comments box for the file replaced.

If data for several file declarations are to be transmitted in one replacement file, the files to be replaced can be marked in

the relevant box in front of the Date of report column. If not all of the files to be replaced are shown on the screen, the number of files shown must be expanded in the report history. By selecting the "Replace" option, an upload

form for File declarations for intra-Community trade statistics will open. Select the replacement file and enter the

declaration month. If replacements are made for 01-12-2020 in a file, indicate 12 as the month. The replacement file is transferred over the button "Send". After transmission, you will receive a transmission report. Another

selection via the report history will not be possible. While the replacement file is being processed, the original files are

marked as "Being replaced" in the right table column. After the end of processing the replacement file, the date and time

of replacement will be indicated in the Comments boxes of the files replaced. The replacement file will be shown as a

declaration file in a new line of the account. The date and time indicated for this file under Date of report coincide with

the date and time shown in the Comments boxes for the files replaced.

Use the "Cancel" button to cancel files already transmitted. While the cancellation process is going on, a

"Being cancelled" notice is shown for the original file in the right table column. After the end of the cancellation process,

"Cancelled" will be shown in the Status box and the date of cancellation will be indicated in the Comments box. Further

processing will not be possible.

For more information to the report history please see Chapter 6 of the general help pages