Intra-Community Trade Declaration System / Help with online declaration

5.2 Replace or cancel of a File declaration via the Report history

Declarants can use their relevant accounts to replace or to cancel declaration files transmitted online. In cases where data were transmitted in one declaration file for several reference months, only one month is shown as the month of declaration. As regards corrections, only the reference year is shown.

Report history (File declaration for intra-Community trade statistics)
Report history (File declaration for intra-Community trade statistics)

The Report history (File declaration for intra-Community trade statistics) encompasses the following information:

Date of report

Time of sending the declaration

Original file

Name of the declaration file

Company

Name of the declarant

Period

Year and month of the reference period selected for the declaration

Number of records (Arrival)

Number of records (arrival)

Statistical value (Arrival)

Statistical value (arrival)

Invoiced amount (Arrival)

Invoiced amount (arrival)

Number of records (Dispatch)

Number of records (dispatch)

Statistical value (Dispatch)

Statistical value (dispatch)

Invoiced amount (Dispatch)

Invoiced amount (dispatch)

Status

State of file processing

Comments

Date and time upon replacement or cancellation

With the button "Replace" replace, one or more previously selected reports can be replaced by a new report.

By selecting the Replace option, an upload form for File declarations for intra-Community trade statistics will open.

Here, you can specify the replacement file and enter the reference month. The replacement file is transferred over the button "Send" Send. After transmission, you will receive a transmission report. While the replacement file is being

processed, a "Being replaced" notice is shown for the original file in the right table column. After the end of processing

the replacement file, the date and time of replacement will be indicated in the Comments box of the file replaced. Another

selection via the report history will not be possible. The replacement file will be shown as a declaration file in a new line

of the account. The date and time indicated for this file under Date of report coincide with the date and time shown in the

Comments box for the file replaced.

If data for several file declarations are to be transmitted in one replacement file, the files to be replaced can be marked in

the relevant box in front of the Date of report column. If not all of the files to be replaced are shown on the screen, the number of files shown must be expanded in the report history.  By selecting the "Replace" option replace, an upload

form for File declarations for intra-Community trade statistics will open. Select the replacement file and enter the

declaration month. If replacements are made for 01-12-2015 in a file, indicate 12 as the month. The replacement file is transferred over the button "Send" Send. After transmission, you will receive a transmission report. Another

selection via the report history will not be possible. While the replacement file is being processed, the original files are

marked as "Being replaced" in the right table column. After the end of processing the replacement file, the date and time

of replacement will be indicated in the Comments boxes of the files replaced. The replacement file will be shown as a

declaration file in a new line of the account. The date and time indicated for this file under Date of report coincide with

the date and time shown in the Comments boxes for the files replaced.

Use the "Cancel" button cancel to cancel files already transmitted. While the cancellation process is going on, a

"Being cancelled" notice is shown for the original file in the right table column. After the end of the cancellation process,

"Cancelled" will be shown in the Status box and the date of cancellation will be indicated in the Comments box. Further

processing will not be possible.

 

State of processing the declaration as indicated in the Status box:

Processed

Declaration file was processed*.

Not processed

Declaration file was not processed.

ZIP file processed

Zipped declaration file was processed*.

ZIP file not processed

Zipped declaration file could not be processed.

Check

Declaration file is being checked; not yet processed.

Replaced

Declaration file was replaced by a new file.

Cancelled

Declaration file was deleted.

*The data were received and entered for further processing

NOTE

A zipped replacement file must not include more than one file. Unfortunately, one replacement file cannot be used for several file declarations sent if the declaration years differ. For a replacement, all records of the original shipment by the new supply to be replaced. The replacement must therefore be included again all non-modified phrases.

 

For test files, the "replace function" in the Report history is not to be used. Test files should only be sent via " File declarations for intra-Community trade statistics " in IDEV.

If for an already canceled file, status "Not processed", a corrected file is to transmit, also choose the option "File declarations for intra-Community trade statistics". This also applies to files requested by the Federal Statistical Office!